An unscanned document never enters the file.
Every upload passes a type and content check, then a mandatory virus scan. A clean document is stored, sent for e-signature and shared by time-limited link.
- Scan
- MandatoryA file that does not scan clean is not stored.
- Check
- Type · size · content25 MB limit; a file with a changed extension is caught.
- E-signature
- One actionThe signing time and signature data go into the document's record.
- Link
- Time-limitedOpens only the chosen document and closes whenever you say.
- Activity record
- User · timeActions on a document are recorded.
Four stops from upload to sharing.
The path of a file is fixed: check and scan, storage, signature, sharing. Each stop passes the file on only if it comes out clean.
- 01/0610:14
Statement of defence.pdf is uploaded to case file 2026/42 E. The document shows in the list as Pending; dangerous characters in the file name are cleaned.
- 02/0610:14
The size is compared with the 25 MB limit and the type with the allowed document types; the content is inspected without trusting the extension in the name.
- 03/0610:15
The mandatory scan runs during the upload. The document is not stored until the result is clean; if the scan cannot run, the upload is rejected.
- 04/0610:15
The clean document is stored only in your firm’s space and its status becomes Clean. Actions on the document are recorded with the user and the time.
- 05/0610:18
An authorised user presses Sign on the row; the document is sent over a secure connection to the e-signature service defined for your account.
- 06/0610:19
The signature completes. The document shows the Signed mark; the signing time and signature data are written to the document’s record.
The document is uploaded
- 01/04Scanned
An upload passes the check and the scan.
The file size is compared with the 25 MB limit, the extension and type are matched against permitted document types, and the content is examined regardless of the extension in the name. A file with a changed extension is therefore caught in the same check. The virus scan then runs; it is not an optional setting but part of the upload.
- Dangerous characters in the file name are cleaned.
- A document is not stored before the scan result comes back clean.
- If the scan cannot run, the upload is rejected; when the system cannot be sure it does not accept the file.
Scan status in the list
- Clean
The scan finished and the document is stored.
- Pending
The document is being scanned.
- Rejected
No clean result came back and the document was not stored.
- 02/04Clean
A clean document is stored for your firm only.
Firms are isolated from each other: one firm's document never appears in another firm's query. Viewing, downloading and sending for signature are separate permissions, handed out through the role and permission structure to match how your firm works.
- Actions on a document are recorded with user, time and action.
- A deleted document is not destroyed at once; it is marked as deleted and leaves the lists.
- The whole life cycle is described on the document management page.
- 03/04Signed
The signature goes in one action and its record stays on the document.
An authorised user sends the clean, stored document to the e-signature service defined for your account with the Sign button on the row; the connection is secure. When signing completes, the document shows the Signed mark, and the signing time and signature data enter the record.
- If a new version is added later, the version history shows which version is signed.
- The signed version stays as it was in the history.
E-signature - 04/04Time-limited link
The client gets a link instead of an attachment.
Instead of sending the document as an e-mail attachment you create a share link. The link opens for a limited time, shows only the document you chose and closes whenever you say; when a new version appears the same link serves the current document.
- The client does not see any other record of the file.
- Creating and closing the link is recorded.
HukukBis is developed and operated by HukukBis, which holds an ISO/IEC 27001 certified information security management system and TSE certified software development and quality management processes. The infrastructure runs on MTY's own cloud, MTY Cloud, and is operated with a 99.9% uptime SLA; planned maintenance is announced in advance. Details are on the security and KVKK page.
A link opens a single document.
The client sees the document you shared and cannot reach the file's other documents, notes or records. The moment you close the link, the address stops working.
- Scope
- Only the chosen document.
- Duration
- Opens for a limited time, and you can close it.
- Record
- Creating and closing are recorded.
What do firms ask about document security?
- 01/05
How long does the scan take?
The scan runs during the upload and the document is not stored before a clean result comes back. If the result is not clean, the upload is rejected and you upload the file again later.
- 02/05
What happens if the scan cannot run?
The upload is rejected. When scanning is not possible the system does not accept the file and never lets it be stored unscanned.
- 03/05
Which e-signature services does it work with?
HukukBis sends the document to the e-signature service defined for your account over a secure connection. The service is set up during onboarding and our support team stays with you through it. Get in touch for details.
- 04/05
Can a signed document be changed?
The Signed mark, the signing time and the signature data stay in the record. If you add a new version later, the version history shows which version is signed, and the signed version stays as it was.
- 05/05
Who can open a share link?
The link opens only the document you chose and no other record of the file is visible. It opens for a limited time and you can close it whenever you like. Template and version details are on the document management page.